Within PAWS on your Faculty Portal menu:

1. Select Submit Grades.
   • Effective Spring 2021, faculty may utilize the Export/Import feature to submit their grades. If you wish to utilize this feature, please review the instructions.  If not, please proceed utilizing the steps provided below.
2. Select the CRN you wish to work on – the roster will appear at the bottom of the screen.
3. Enter ALL grades on your class roster. You must enter a grade for each student listed on your roster.
   • +/- grading is not an option for Perimeter College courses.
   • Note: Enter a grade even if the student WITHDREW (the withdrawal date is on the roster).
   • Degree-seeking undergraduates who withdrew must be given a grade of PW (Pending Withdrawal). The grade of PW will be changed to either W or WF depending on how many withdrawals the student has used. Graduate students and non-degree-seeking undergraduates who withdrew must be given either a W or a WF.
     • If a withdrawal grade was already posted for a student, but the student completed the course, the student should be directed as follows:
       • If the status of the withdrawal on the roster states withdrawn for non-payment, the student needs to petition Student Accounts for reinstatement. Once the student pays and the course is reinstated, we will contact you for the grade.
       • If the withdrawal status was based on an error from roll verification, the student must be reinstated back into the course before a grade can be assigned. Course reinstatement requests require department chair’s approval.  Please contact your academic department for instructions on how to submit your request for review/approval. Your request should include the student’s name and ID, course information (subject and CRN), reason for the reinstatement, and the student’s final grade in the course.
     • Students who were withdrawn during the term were notified of their reinstatement options via panther email.
     • For Title IV financial aid compliance, faculty must enter a last date of attendance for any student who is assigned a grade of “F.” 
   • If you assign an “F” to a student, please enter a last date of attendance in the date field on the grade submission page.
   • If the student participated the full duration of the course, enter the last day of classes.  If the student stopped participating before that time, enter the date that the student last attended class, took an exam or quiz, turned in an assignment, participated in your course’s Brightspace (formerly D2L) or otherwise participated in the class. If the student never attended and you did not withdrawal the student during roll verification, enter the first day of the semester.
4. Click the “Save” Button when you have entered all of the grades. (Hint: Click the save button often to prevent being timed out for large roster sections.)
5. Grading Status will show “Completed” in green when all grades have been submitted. A grading status of “In Progress” signifies that a grade(s) and/or last date of attendance is missing. Additionally, “Not started” indicates you have sections that have not been addressed for that period. At final grade deadline there should be NO “In Progress” or “Not Started” CRN’s showing on your Final Grades page for the term.

Note: A grade cannot be recorded for a student who is not on your class roster. IF this occurs because the student completed the course, please send the CRN – student ID and grade to gradechange@gsu.edu.

Do a Final Check: To ensure that you have submitted grades for all your courses and students, click on the “Hamburger Icon” (Three horizontal white lines) in the top left of the banner screen and choose ‘View Grade Submission Status’ in the drop down:

• Select a term.
• All courses assigned to you will be listed. If there is a “yes” under the submitted column, you have successfully submitted your grades.
• If “no” appears, click on the course CRN, and enter the grades. Once the grades have been entered, the status will change to “yes”.

An “NR” grade – no grade reported – will be entered by the Office of the Registrar for all grades not submitted by the deadline.

Non-reported grades cause many issues for students to progress:

• Students cannot register for courses that have a prerequisite.
• Students’ financial aid eligibility and progress cannot be determined for their upcoming semester.
• Students cannot report accurate academic standing and could be restricted in their continuous enrollment and for outside scholarships.
• Student’s academic records and transcripts will not be updated, and they may be unable to transfer or receive additional funding from an employer.
• Candidates for graduation may not have their degrees conferred and may not be eligible to continue their education, gain employment or become certified in their field.

Please prevent these problems for your students, by submitting grades on time. Grade deadlines for each term are posted on the Academic Calendar.

If an “NR” grade is entered the instructor will have to submit a Grade Change Request via the new workflow process to have the grade changed from an NR to the appropriate grade. Please note: Your department chair and college dean will be informed of all missing grades.

After official grading for the term has occurred, grade changes must be submitted by signing on to the secured faculty portal on PAWS/Go SOLAR. The Grade Change Request Information Sheet and the official link can be obtained on the site. Please follow all steps for the grade change request process.

If you miss the deadline and have to submit a late grade (NR grade), you must log in to PAWS and select the Classes tab to access the “Grade Change Request” link.

The new Workflow has automated the grade change process to create more efficient operations and will provide the following benefits:

• Decrease grading time by allowing auto-update in Banner (once all necessary approvals have been received)
• Allow faculty to make grade adjustments significantly faster by initiating requests via PAWS
• Significantly minimize grading errors
• Provide faculty and student instant confirmation once the request has been processed

All grade change requests must be submitted through workflow, with the exception of the following:

• Requests to extend an incomplete grade
• Requests to change withdrawal grades
• Requests to change grades for courses taken prior to Fall 2002

These types of grade change requests must be submitted to Academic Records via email at the new email listed on the Grade Change Request Informational Sheet in PAWS.

Effective Tuesday, October 14, 2014, the former grade adjustment email is no longer an active email.

Again, please save yourself and your department extra work by submitting all grades by the deadline.

Policy on Incomplete Grades and Notification of Incomplete (I) Form
This form must be completed by the instructor upon the assignment of an incomplete grade in a course.

Grade Change Request Guide (how to change a student’s grade in a course)
AFTER a grade has been recorded on the student’s record, this is the process to change a student’s grade.