If you notice a discrepancy on your academic record — specifically, in PAWS or on your transcript — complete the Correction to Academic File to request that the Office of the Registrar research the problem.
With the growing diversity of our campus, many students and faculty use names other than their given name for a variety of personal or cultural reasons. To better serve our students and faculty, we have created the option to add a preferred first name to specific University applications that are used by students and faculty.
By submitting the preferred name form through PAWS, I understand that:
- The Preferred first name replaces the legal first name in the following systems:
- Campus directory
- Class roster
Student’s and Faculty’s legal names will remain unchanged in all other university-related systems, including the student and faculty view in PAWS.
Note: Staff preferred names will only appear on email and in the campus directory. Go to the Web Services Panther Profile page for assistance with the staff process.
The deadline to submit the Preferred Name request is no later than 5 p.m. on the last day of the first week of classes each semester. Refer to the Academic Calendar for specific dates.
Once submitted, the request will be processed immediately. Requests received after the deadline will be applied to the student’s and faculty’s record the following semester.
Students and faculty are encouraged to log into PAWS to confirm that their preferred name has been updated and to also check their Georgia State email accounts often for important messages from the university.
Note: Preferred names will not be used in cases where the legal name is required, including but not limited to, financial aid documents, official transcripts, diplomas, payroll records and federal immigration documents.
Preferred Name Change FAQs
Yes, if you would like to revert to your legal name please submit your request via your PAWS account. Once the request has been reviewed and approved your legal name will replace your preferred name within the semester you submit the request, provided it is within the designated timeframe. If not, your preferred name will be updated at the start of the next semester.
No, once you have completed the Preferred Name Change Form and it has been reviewed and approved your preferred name will appear in all noted systems. We are not able to limit which systems or applications will use the preferred name field.
The deadline to submit Preferred Name requests is no later than 5 p.m. on the last day of the drop add period for the semester. Please refer to the Academic Calendar for specific dates.
A preferred name is a first name (i.e., given name) that may be chosen to be used instead of the legal first name. Students and faculty may opt to go by a preferred name that is different from their legal first name.
Your legal name is the name that is listed on government-issued identification, your birth certificate, and/or associated with your social security or tax ID number. A preferred name is a first name used by a student and faculty member that is different than their legal or given name. A student and faculty member may use a preferred name for a variety of reasons. Preferred names are used internally at Georgia State and in place of the legal first name whenever possible. The preferred name designated with Georgia State does not change your legal or given name.
The preferred first name replaces the legal first name in the following systems:
- Campus Directory
- Class Roster
- Degree Works
All preferred name change requests for students and faculty are managed and maintained by the Office of the Registrar. This includes request review and approval. For concerns regarding the Preferred Name Change Form and approvals, please contact the Enrollment and Registration Services Call Center at 404-413-2900.
With the growing diversity of our campus, many students and faculty use names other than their given name for a variety of personal or cultural reasons. To better serve our students and faculty we have created the option to add a Preferred First Name to specific University applications that are used by students.
Yes, student and faculty requests will be reviewed by the Office of the Registrar. The university reserves the right to remove a preferred name if it contains inappropriate or offensive language. Preferred names may not be used for purposes of fraud or misrepresentation. Individuals found to have abused the preferred name service may be subject to disciplinary action in accordance with the appropriate university handbook.
At this time, preferred names will not be displayed on PantherCards.
Georgia State University
Office of the Registrar
P.O. Box 4017
Atlanta, GA 30303